Privacy Policy AMS SYSTEMS

 Website (incl. cookie policy) 

1. Controller

   Organization: Ams Systems (BV) Company Registration Number BE 0697.615.090 Registered office at Steenbergestraat 39, 3380 Glabbeek Tel: 0471070377 is responsible for the processing of personal data as reflected in this privacy policy.

   Controller contact details: (Ams Systems (BV) Company Registration Number BE 0697.615.090  registered office at Steenbergestraat 39, 3380 Glabbeek Tel: 0471070377 website ams-systems.be

   We are convinced that the protection of customers’ personal privacy is essential and, where we process your personal data, we do so in accordance with the provisions of the General Data Protection Regulation of 27 April 2016 and of the Belgian law of 8 December 1992 on the protection of personal privacy with respect to the processing of personal data.

   This privacy policy describes the various measures taken to protect your personal privacy when using our websites and services/products and what rights you have in this respect as a user and customer.

   We ask You to read this privacy policy carefully and take note of its contents. Possible future modifications  cannot be excluded. We therefore ask you to regularly read this privacy policy in order to be informed of these possible modifications.

2. Approval

   By using our websites and services/products offered by ourselves or by our commercial partners, you accept that certain personal data are automatically collected and processed in accordance with the purposes described below.

3. Processing of personal data.

   We collect certain personal data for the use of the Websites and for the offering of certain services/products, namely when you purchase a particular product, when you fill out a contact form, when you enter into a contract. In addition, our web server automatically recognizes [your IP address | your domain name OR your IP address and your domain name] each time you visit our website.

   These personal data are processed for the purposes of customer management, direct marketing, answering questions contact form, performing contractual and legal obligations,…. (supplement) and allow us to follow up on your requests and to make improvements to our website and to our services/products.

4. What data will be processed?

   Below is an overview of the personal data we may process:

• Identity information (First and last name, gender, date of birth, place of birth, address information,…)
• Contact information (Phone number, e-mail address,…)
• Photos (e.g. photos taken at our corporate events, …)
• Other personal data that you actively provide ( for example by creating a profile on our website, in correspondence and by telephone)
• Location data (e.g. IP address,..)
• Data about your activities on our website
• Data about your surfing behaviour across different websites
• Financial information (Bank account number,..)

5. Legal grounds for processing.

   Data are processed on the following legal grounds: your express consent, legal obligations, necessity for the conclusion and execution of a contract to which You are a contracting party, to take measures at Your request prior to the conclusion of a contract, the institution of legal proceedings or the necessity for the protection of legitimate interests of ourselves or a third party.

   If you oppose the processing of your data, the agreement cannot be further executed and you cannot continue to use our services.

6. Transfer of personal data

   In order to be able to provide certain services/products, we reserve the right to communicate your personal data to our commercial partners.

   Your data will not be transferred to organizations in countries outside the European Union.

   In addition, and subject to your prior express consent, we may disclose your personal data to suppliers who are contractually bound to us and who offer services or products that may be of interest to you.

   You may withdraw your consent at any time.

7. Data retention period

   Your data will be stored for a period of five years since the last transaction. This period is dictated by a legal provision and applies to contractual relations and is in accordance with the legal provisions.

8. Controller

   Your data will be processed by Martin Spirka You can contact us at the following email address: [email protected]

   The data is also processed by a processor appointed by G&R FACILITY s.r.o., company ID: 51 018 080, located in Slovakia – Bratislava Mamateyova 6, 851 04 as web administrator.

9. Your rights of access, right of modification, deletion, objection, and data transfer

   In accordance with the General Data Protection Regulation, you have a right to access, modify and delete data concerning you. You also have the right to oppose their processing within the limits of the law. You have the right to transfer your data to a third party.

   We are committed to providing a reasoned response to your request within a period of one month. Depending on the complexity of the request(s) and on the number of requests, this period may be extended by an additional two months if necessary. This response must indicate in a reasoned manner why we will or will not respond to Your request(s).

   If necessary, we reserve the right to charge a reasonable fee in light of the administrative costs involved in granting the request(s).

   You can exercise your rights:

   Either by sending a letter or e-mail, accompanied by a copy of your identity card, to: (……, at the following Internet address: …),

   Or, where appropriate, by accessing your account on our website.

   You also have the opportunity to refuse the sending of information letters and other commercial information by clicking on the “Unsubscribe” link located on each mailing. If you exercise the right to oppose the sending of direct marketing, this applies only to the e-mail address provided. If you receive commercial messages on several e-mail addresses, you must unsubscribe an equal number of times. If you wish to unsubscribe by letter, you must clearly indicate all e-mail addresses you wish to deactivate.

10. Cookies

    Browsing our website may result in the installation of cookies on your computer. They simplify the visit and improve the ergonomics of the dialogue.

    You may refuse the installation of these cookies on your computer, but such refusal may hinder access to certain services of the websites.

    For more details, please refer to our Cookie Policy.

11. Information and/or complaints.

    For any additional information or any complaint regarding the processing of your personal data, please contact

    (- our Data Protection Officer/Processing Manager , at the following e-mail address …)

    – Data Protection Drukpersstraat 35, 1000 Brussel     +32 (0)2 274 48 00     +32 (0)2 274 48 35     contact(at)apd-gba.be

12. Technical and organizational measures

    As we may use personal and business confidential information in the various business processes, we guarantee the confidentiality, integrity and availability of this information at all times.

    In doing so, we maintain a high level of security for the processing and the data processed and stored and have taken security measures to prevent any possible loss, misuse or any falsification of this personal data.

    Key principles we apply are as follows:

1. Definition of information security roles and responsibilities to ensure that all security activities are carried out.
2. All required documentation, such as policies, standards, procedures and guidelines, is in place to support security. This documentation is reviewed regularly.
3. We use a risk-based approach to identify necessary technical and other security checks. This ensures that appropriate priorities are set and that only efficient and effective security checks are selected and implemented.
4. We are committed to ensuring that our employees are aware of the importance of information security and data protection and organize training and exercises for our employees.
5. We have implemented identity and access controls to protect information from unauthorized access, modification or deletion, whether intentionally caused or not.
6. We have also implemented physical controls to ensure fire and theft prevention and access control for our buildings.
7. Cyber protection controls were installed. Vulnerabilities and threats are continuously monitored.

Cookie Policy

1. Cookies

   This Cookie Policy supplements our Privacy Policy and applies to the processing of personal data of visitors and users of our websites.

   We only use low-risk cookies for the network user concerned for which, according to the Electronic Communications Act of 13 June 2005 (WEC), no network user consent is required . More detailed information on the type of cookies can be found below.

2. Use of cookies

   Cookies are small text files that are placed on the hard disk of website visitors’ computers. They contain information such as, for example, the surfer’s language preference so that he does not have to re-enter this information the next time he visits the same website. Some cookies ensure that a website appears graphically neat, others that a website application works correctly. If you do not want a website to place cookies on your computer, you can set your browser this way.

3. Disabling Cookies

   Through your browser settings you can refuse the installation of cookies. On the following website you will find the procedure for refusing the use of cookies for the most commonly used browsers: http://www.aboutcookies.org/

   You can also delete already installed cookies from your computer or mobile device at any time.

   However, when you disable cookies, keep in mind that certain graphics may not appear nicely, or you may not be able to use certain applications.

4. Types of Cookies Used on Our Website(s)

   We use only cookies that are exempt from the requirement of consent in accordance with Article 129 of the WEC [Wet op elektronische communicatie – Belgian Electronic Communications Act].